Good Afternoon,
I have re-visited some cost loading bars in the programme and split them out in order for the commerical team to accurately represent the cost spread.
The actual start date for the cost bars is in the past, i.e. before the data date and have been actualised. Whilst reviewing the spread of the budgeted cost, it was clear the monies were not being spread across the correct months. To try and rectify this, I deleted the resource and assigned a completely new resourse budget and put it on a linear curve. This did not work.
I was then informed that it is most likely because the planned start / planned finish dates did not match the actual dates.
I installed the planned start / planned finish columns and adjusted these dates to match the actuals. This now worked.
My questions are as follows:
1) Why do the planned start / planned finish dates drive the spread of the monies and not the actual start / finish dates?
2) The start / finish dates are going to most likely move every period, therefore, do I need to continually update the planned start / planned finish dates to match the new actuals to give an accurate spread of money?
3) Where else would I need to consider planned start / planned finish dates in my planning duties?
Thanks
Kieran
The start / finish dates only drive the spread of the monies for forecasted dates
There is a curve for actual start / finish dates also
2) The start / finish dates are going to most likely move every period, therefore, do I need to continually update the planned start / planned finish dates to match the new actuals to give an accurate spread of money?
no just show the forcasted early curve and the actual curve to get the spread
The Planned dates have a highly complex, two-way interaction with other fields in the P6 schedule; Planneddates are neither static like baseline dates nor dynamic like Early and Late dates.
The budget spread in CPM schedules do have an early spread as well as a late spread. Earned Value Management [EVM] does not distinguish available float, it does not distinguish between critical and non-critical activities. Tracking variance at the activity level without taking into account float makes no sense. We must pay attention to critical activities and resources where EVM is of little or no help.
The schedule contract milestones give us all we need to know if ahead/behind schedule; Cost Accounts tell us if we are under/over budget. It is simple; no esoteric procedures such as EVM are required, no EVM jargon only a few at the field understand. If you must live with EVM learn its limitations.
To say that the only correct distribution is the early dates distribution is in abominable error.
Showing a summary of cost distributions is not enough to disclose how the costs are spread. A tabular report showing Early and Late spreads for every cost component assigned to every activity will do it.
Please check your settings for earned value calculations, either using planned or current dates.
http://www.planningplanet.com/blog/understanding-planned-dates-oracle-primavera-p6
Also take a look at the references at end of article.