Payment Application from Primarvera Ver 6

Dear Friends

how can it be possible to make payment application from p6, i thought of one solution ie 

to add progress in activity and add boq amount activity by activity as a resource

is there any other solution to this problem , 

your kind comments will be appreciated 

Thanks

 

Umer Mehmood

Abu Dhabi 

Oracle Primavera - PM6
A
Anning Sofi 👤 Member for 14 years 4 months
· Permalink

Umer,

In a current project, although the contractual provisions require a fully cost loaded P6 programme as the basis of payment application for construction, the official application of payment is still prepared in spreadsheet form, to include General Requirements and provisional sums. From the p6 programme, the agreed percent complete for every pay application period is updated in the %complete field, and the actual costs/earned value cost is the pay entitlement for that particular activity.

However, for materials on site, general requirements, provisional items, dayworks and non-construrction items, these are still prepared in excel.  The final payment application submitted to the engineer is in spreadsheet format, but includes the p6 updated programme for backup of the construction payment application.

R
Rafael Davila 👤 Member for 22 years 3 months
· Permalink

 

It is easier to use a worksheet for the preparation and submission of the Payment Application and then use the worksheet to distribute the allocations into your CPM. 
 
Remember there are many ways to submit a payment application and that there are issues not intended to be handled on the CPM such as:
  1.  Advanced payments (not a good idea that here can even make the Payment and Performance Bond invalid).
  2. Handling of retainage.
  3. Handling of Material on Site.
  4. When payment application periods do not match the pre-defined financial periods, a requirement by some poor CPM software.
  5. Many times those involved in the approval of the Payment Application are not proficient in the use of the CPM software being used. The fact is that ea CPM software require different approach, they require a long learning curve, they require a substantial investment in time and training. Even if using common software, the specific modeling by different Contractors might differ. They have a responsibility for doing their homework and this includes checking on the math. this is done better by using a worksheet software such as Excel, software most people know and have. 
  6. At times the simple addition of values will miss accuracy due to rounding of values, not acceptable by accounting standards, this is very common on software that depends on % complete rather than precise actuals.
All the prior mentioned above issues will be properly addressed when using a worksheet and you will be able to get meaningful Payment Application S Curves.
 
At first glance it might seems like a step can be saved, but at what cost? It does not make sense saving a step if by doing this the remaining steps get so complicated you end up doing more cumbersome and unnecessary work, here in Spanish we call it "el avance de Juan Bobo" in English it might read "the advance of Johnny the Fool".
 
Of course for those Juan Bobos there are other options, even more complicated like using a different resource designation for each PA item, like combining cost accounts with the resource, and many others. 
 
Your suggestion to me seems like the most practical of all, just use a single resource or cost code if your software allows for it without the need to assign resources.
 

Best regards,

Rafael

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