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Expense % Complete = Activity % Complete ?

3 replies [Last post]
Fri, 2009-05-15 08:04
Mohammed Wasiuddin
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Joined: 23 Feb 2009
Posts: 15
Groups: GPC Qatar
Dear superiors
Could anyone suggest me in deatail regarding,in P6/6.2 how can i equal the Expenses % comp. = Activity % comp.
I tried with global change from the subject select area of Project Expenses but it won’t work(i meant to say there is no parameter/value ragarding Activity % complete in the project expenses).
Thanking you.
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Replies

Tue, 2014-11-18 12:53
#1
Zoltan Palffy
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Joined: 13 Jul 2009
Posts: 3089
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create a UDF

then make the UDF % complete equal the expenses % complete

then make the UDF % compelte equal the activity % Complete

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Tue, 2014-11-18 02:07
#2
Andrew Taylor
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Joined: 17 Nov 2014
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To add to Mark's workaround:

As far as I know, you can't import [Expense % Complete] from Excel to P6. You can however import [Actual Cost].

If you want to match your [Expense % Complete] to your existing [Activity % Complete] you can:

  1. Export both data sets to Excel (Activities AND Expenses);
  2. Use a vlookup to change all [Expense % Complete] values to the [Activity % Complete] value;
  3. Recalculate the [Actual Cost] value using [Expense % Complete] /100 x [Budgeted Cost];
  4. Import the new Expense data to P6.

Now, P6 will calculate the [Expense % Complete] using [Actual Cost] / [Budgeted Cost].

(If this isn't clear let me know and I'll add detail to the steps).

Cheers

Andrew.

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Sun, 2009-05-17 22:11
#3
Mark Porter
User offline. Last seen 41 weeks 5 days ago. Offline
Joined: 8 Aug 2007
Posts: 55
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Hi Mohammed,

As you will possible be aware, a planner is able to associate multiple expenses to an activity & therefore this is the reason that you cannot use a global change to assign the Expense % complete as the activity % complete. (i.e. Expenses are the children to activities, just like resources are children as well)

To achieve what you are asking, a work around is to export the activity data out to excel with both the expense cost % complete & the activity % complete columns showing, then copy the Expense cost % complete column across to the activity % complete column & re-import back into Primavera.

Hope this helps

Kind Regards

Mark Porter
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