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create numerous sub projects from master

7 replies [Last post]
Mon, 2006-07-17 09:50
John Smitt
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Joined: 30 Jan 2005
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Groups: Petro-Chem / Oil & Gas
I hope someone can help on this.

I have one master project which has been used to build up activities on a number of smaller projects which all interconnect.
I would like to filter a number of activities then create a sub project with these but at the same time if I open the master project i can still see all activities. You can do this in P3. possibly called nesting (?)

My reason for this is that some projects are remote & on different timezones so updating will be easier come closeouts.
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Replies

Thu, 2006-07-20 08:06
#1
Paul Naughton
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I’m not sure how the coding works if you copy the activities, I guess only the project ID will be re-coded.

I would cut and paste leaving only one of each activity, this would make updating easier.
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Thu, 2006-07-20 07:21
#2
John Smitt
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Joined: 30 Jan 2005
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Groups: Petro-Chem / Oil & Gas
thanks I’ll give it a go Paul, in pe activities are re-coded after copying into the new project does this also happen in p3e? I assume so otherwise you wouldn’t know what are new or old in the master and thus would have 2 of everything.
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Wed, 2006-07-19 10:11
#3
Paul Naughton
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Apologies John,

You would not have the activities twice here, once in the master and once in the sub-project – but there shouldn’t be any problem with having all the sub projects open at the same time and scheduling on mass. This will give you the same functionality as one group. If you drop them all under a dedicated EPS you can roll up some of the data for reporting.

As for the relationships, when you paste you will get 3 boxes asking what you want to include; the third of these asks about relationships. Untick the box that mentions only retaining links for copied activities and all should be okay.

Regards.
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Wed, 2006-07-19 10:03
#4
John Smitt
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surely just plonking activities into another project will negate the relationships and how would scheduling the master inturn schedule the other projects?
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Tue, 2006-07-18 08:49
#5
Paul Naughton
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If you create the shells of the new projects and open the Master Schedule and the shells. You can then organise the Master Schedule so you can identify the sub-projects, cut (ctrl - x) and paste (ctrl - v) the activities to the new projects.

This should transfer everything except the WBS but I’d try it on a copy first to see your happy with the results.

Paul
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Tue, 2006-07-18 06:18
#6
John Smitt
User offline. Last seen 17 years 44 weeks ago. Offline
Joined: 30 Jan 2005
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thanks

I’m sure there is another way where the master project keeps the activities of the sub projects. I just can’t recall how to make sub projects from the master project
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Mon, 2006-07-17 11:01
#7
Raja Izat Raja Ib...
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Joined: 2 Jun 2005
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Groups: GPC Malaysia, Petro-Chem / Oil & Gas
Hi John,
Maybe I can gave some idea that runs with P3, I dont know if this method could run in P3ec

1. Copy the origin file Apex but make sure your origin activities number is not more then 7 character.
2. Project Name Box - Name it (xxxx or what ever in Project name)
3. Project ID Box - Type the extend id (with 2 Alphabetical)what ever that can be understand and easy to identified (example : AB - Admin Building, SS - Substation etc)
4. Add following Charater Box like -, A , 1 to identified the diffrent of building 1 or 2.
5. Copy.
After copy open the file that U Create delete the unwanted activites. Now u got your sub directory of apex.

may this idea could help
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