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Organizing Unrelated Projects into single master

5 replies [Last post]
Mon, 2008-11-03 13:45
Anson RW
User offline. Last seen 16 years 1 week ago. Offline
Joined: 18 Oct 2008
Posts: 6
Groups: Petro-Chem / Oil & Gas
I have several (20 or so) small projects that I would like to Summarize into one project file. These projects may or may not have ties to eachother. I think it would be useful to help manage the limited workforce we have on hand and identify where we need to bring in outside labor to reach our goals. However, my experience is limited with MS Project and I am not sure it will be as valuable a resource as I’m hoping.
Is something anyone has experience with?
Has it been worth the effort?
What happens when a particular project becomes dormant beyond the current dateline?
If helps to note; all the projects I am referring to are from conceptual stages through execution and close out.
Thanks ahead of time for any input.
Rob
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Replies

Wed, 2008-11-05 14:49
#1
Anson RW
User offline. Last seen 16 years 1 week ago. Offline
Joined: 18 Oct 2008
Posts: 6
Groups: Petro-Chem / Oil & Gas
Hello Darren,
The consolidated view seems like a good idea depending on if I can view the shared resources in a format that allows for thorough analysis. A curve chart would be nice. What I am dealing with is a small number of resources on multiple small cap projects that will fluctuate week to week if I can’t get the projects to line up properly.
As far as PM’s wanting to update I am the lone ranger. A maximum of 4 possible PM’s in the future if I’m lucky (or terribly unlucky I can’t decide!).
Did I mention I’m new at this?
I am doing my best to build a platform and dashboard that I can effectively manage from. As of right now there is next to nothing to go by.
THNKS
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Wed, 2008-11-05 13:54
#2
Darren Kosa
User offline. Last seen 7 years 50 weeks ago. Offline
Joined: 8 Feb 2008
Posts: 256
Groups: None
Hi Rob,

Do you want to manage your projects using the summary file or just use it to show a consolidated programme view?

Thinking a little further down the line, how many PMs will want to access a summary file and update progress?

Regards,

Darren
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Wed, 2008-11-05 09:04
#3
Anson RW
User offline. Last seen 16 years 1 week ago. Offline
Joined: 18 Oct 2008
Posts: 6
Groups: Petro-Chem / Oil & Gas
Thanks guys. I am in a new world with these things so it is difficult to get my bearings straight. I did try to simply Insert Project but couldn’t get it to do anything. I’ve really been too busy to give it the attention it needs. Once I get it set up it will become a daily task to maintain and modify. I’ll let you know how it goes after I get a chance to play with it for a while.
Thanks again.
By the way this forum is a very nice resource especially for someone with minimal experience like myself.
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Tue, 2008-11-04 20:37
#4
Nickie Lau
User offline. Last seen 10 years 29 weeks ago. Offline
Joined: 8 Mar 2004
Posts: 46
Groups: GPC Malaysia, TILOS
If you want to manage workforce, I am assuming that you are doing resource planning as well, if so, you can do as Trevor said, and then assign your resources, or alternatively, you can use the share resources function to do the job. It’s quite tedious, at least that is what I think.
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Mon, 2008-11-03 19:29
#5
Trevor Rabey
User offline. Last seen 2 years 10 weeks ago. Offline
Joined: 29 Nov 2005
Posts: 530
Groups: None
Start a new project file.
Click Insert menu, Insert Project.
No effort at all.
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