v Develop, implement and maintain (monitor compliance and initiate CA/PA measures where necessary) all project controls processes and procedures.
v Study and understand all relevant documents and conditions pertaining to the project.
v Head Planning, Cost Control, Risk Management, Reporting and Document Control Teams.
v Ensure the maintenance of both time and cost trend statistics and identify cost trends and schedule impacts for management attention.
v Calculate and ensure the control of Planned Cost and Detailed Project Target Budget (DTB) for the project by ensuring that cost controller has picked up all items that have cost implications; these will be Site Work Instructions (SWI), Change Order Request (CORs), Variation Orders (VOs), Accruals, Material on Site (MoS) etc.
v Monitor and compare both Schedule & Cost Reports and relating conclusions such that management control action is alerted at the right time by using P6 and EVMS.
v Review cost data, productivity, man hour projections, consumed budget, VO, Change Orders, Site Instructions, Accruals, material on Site, Sub contract pending payments, sub contract payments made etc.
v Ensure that monitoring and reporting of actual performance is done separately by planners for original SOW and separately for VOs and COs both approved and unapproved.
v Ensure that all Document Control Procedures are implemented for all types of Technical, commercial and general correspondences i.e. all logs are maintained for submissions and revisions. And reports for the same the same are generated on weekly basis/monthly basis.
v Help Contract Department for preparing & finalizing Time Extension & other contractual issues / claims.
v Participate in developing and presenting training classes on designated subjects and on-the-job training for specific processes and practices.
v Liaison with other Departments in all meetings relative to project operations, to ensure that information affecting schedule and cost is continually up-dated.
v Coordinate the Final Job statistics and analysis of the effectiveness of procedures for possible improvement on future projects.
Further responsibilities are explained below
Planning and Scheduling Works:
· Ensure that Scope is defined by adopting WBS (Work Breakdown Structure) approach.
· Define Responsibility and Authority Matrix, RBS (Resource Breakdown Structure) & CBS (Cost Breakdown Structure) and map it with WBS
· Ensure that all the activities under WBS are defined on timeline by assigning durations and logical links to create a Logical Schedule having Critical Path.
· Ensure that cost of each activity is calculated by assigning resources (Men, Material, Machinery and Subcontractor) underneath them.
· Ensure that an Integrated Baseline Schedule and Baseline Budget is defined.
· Continuously monitor the baseline schedule (BEI, Activity Burn up and Burn down charts, etc.)
· Ensure that S-curves (Time and Cost), Labor Histograms, Weekly Look ahead and Bi-weekly Look ahead programs are prepared.
· Review Weekly & Monthly progress reports, Catch up/ recovery schedules, statistical resource analysis reports for the Management & Client
Budget Control Works:
· Define Initial Target Budget at WBS Level and then Detailed Target Budget to control the project expenses.
· Record required Budget Transfers from one WBS to other WBS as per the Authority Matrix and update the Current Target Budget
· Record Contingency Transfers to different WBS elements as required to meet the required expense.
· Record Budget Supplement or Returns when required to or from the project to meet its requirement.
· Revise the Budget if there is a change in Scope or as required or directed by Management on quarterly basis.
Cost Control Works:
· Ensure that the calculation of the Planned Cost (BAC) is done by using the Bottom Up approach.
· Continuously monitor variances (CV & SV) by using Earned Value Management Technique.
· Track the trends of CPI, SPI and TCPI.
· Calculate the CTC and CAC or LRE
· Prepare & Monitor Cash Inflow and Cash Outflows for the Project
Issue & Risk Management Works:
· Risk Management Plan development.
· Conduct Risk Management workshops where the Initial Risk Register is established. It includes the identification, assessment and response planning for risks.
· Risk Assessment is done on all the Phases of Project i.e. Engineering, Procurement, Construction and Commissioning keeping in view all the External and Internal Factors.
· Conduct Detailed Risk Assessments by analyzing documents, statistics, reports and market trends
· Apply both Qualitative and Quantitative Risk Management theories, tools and techniques. (Excel and Primavera Risk Analysis “PRA” is used)
· Work with management to Develop Risk Mitigation Strategies.
· Continuous Monitoring of all Primary Risks and Watch list.
· Maintain the Issue Register, categorize them and deal them as per the priority
· Closely monitor all Issues (matured risks) and their causes. (Issue Burn down Charts, etc.)
· Review and recommend improvements to Risk Management procedures.
· Conduct Weekly Project Reviews of all active tasks.
· Develop monthly reports on project risks (Risk Status Open Vs. Closed, Risk Exposure / Reserve, Tornedo Diagram, Distribution Curves, etc.)
· Update risk reporting system with new risk information
· Conduct Risk Training Sessions to develop Risk Culture in the Organization. (previous organization)
Trend Management / Change Management:
· Ensure the maintenance of the Trend (change or potential change) Log due to changes in the Project Control Baseline (Project Control Budget, Baseline Scope, and Schedule).
· Segregate the trends into four groups External Trends, Internal Trends, VE Trends or Other Trends.
· Prepare rough assessment of time and cost after coordinating with the project team, and then dealing the trend depending on the First Gate and Second Gate Approvals.
Reporting Works:
· Review Monthly Executive Summary, Monthly Dashboard Reports, Project Health Status, Weekly/Monthly Reports and Bi-weekly Progress Presentations before sending to Client/Consultant
· Prepare Monthly Project Financial Report which shows Project Revenue, Gross Margin, POP (Project Operating Profit), Forecast, Manpower and Equipment (Planned vs actual) & Cash Flow Status.
· Report by using EVM and other project controls & quality tools which consists of EV, PV, AC, EAC, BAC, CV, SV, CPI, SPI, TCPI, KPIs for Engineering, Procurement and Construction, Issue Management, Quality Gate, Change Management, Revenue Status, Quality Status, Staff Status, Risk Status, Invoicing Status, Payment Status, charts and graphs.(Time Wise & Money Wise S-Curves, Bull Eye Chart, CPI & SPI trend charts, Issue Burn Down Charts, Activities Burn up and Burn Down Charts, Earned Value Curves, Histograms) etc. in a Dashboard.