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Preparation of Monthly Payment Report?

6 replies [Last post]
Wed, 2006-04-19 04:41
David Moses
User offline. Last seen 12 years 16 weeks ago. Offline
Joined: 20 Oct 2004
Posts: 122
Groups: Petro-Chem / Oil & Gas
Dear All;

1) While we are developing a Schedule, how we should be prepared for "Monthly Payment Reports"?
(Assume that each month we are having the Progress Percent as To Date / This Month / Last Month.)

2) Is there any formats to follow for prepararion of "Monthly Payment Report" whether our project is Lump Sum Contract, Unit Price + Contract or Cost Reimbursed Contract etc.

Regards
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Replies

Fri, 2006-05-19 04:43
#1
Zubair Usmani
User offline. Last seen 13 years 46 weeks ago. Offline
Joined: 5 Jun 2005
Posts: 22
Groups: GPC Qatar
U may go this way!
1)Create under resource list; all the BOQ items or if it is lump sump then also assume some suitable quantities and assign the rate.
2) assign all the BOQ items to the corresponding activities.
3) Update frequently then when u schedule:all the actual qnt completed within that period in p3.
4) Use actual this period option of P3 this will give u better result.
5)and finally generate the payment report by filtering resource related to Boq items.
hope so;
u find it useful
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Tue, 2006-05-16 04:25
#2
Rey Basadre
User offline. Last seen 16 years 41 weeks ago. Offline
Joined: 5 Mar 2006
Posts: 24
Groups: GPC Qatar, Petro-Chem / Oil & Gas
To claim the cost of (i.e. FCU) in P3?
(Assuming the contract specify progress billings should be generated from P3):

So simple:
An activity for FCU delivery, with corresponding cost load.
When the unit is delivered, the activity is 100%, bill it.

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Mon, 2006-05-15 08:52
#3
Milind Pandhare
User offline. Last seen 8 years 51 weeks ago. Offline
Joined: 29 Aug 2005
Posts: 54
Groups: None
But how can anyone Claim for the cost of material on Site As so many principal material having the cost 90 % of the work ..just like AC Machine( FCU) with primavera
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Sun, 2006-04-30 09:23
#4
Rey Basadre
User offline. Last seen 16 years 41 weeks ago. Offline
Joined: 5 Mar 2006
Posts: 24
Groups: GPC Qatar, Petro-Chem / Oil & Gas
Gents,

P3 can also directly generate monthly payment report, if & when specified in the contract. The utility is available (report writer, etc.). Another way is to download the progress data from P3 then work the payment report either in spreadsheet or database programs.

Naturally the schedule has to be contract cost loaded to be able do that.

Rey
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Tue, 2006-04-25 14:25
#5
Jose Frade
User offline. Last seen 3 years 51 weeks ago. Offline
Joined: 7 Jun 2005
Posts: 144
Groups: None
David,
Very often contracts prices are broken down with a certain type of division.

To create the structure of the database where you also consider this contract structure will help to sort activities and summarise progress as per contract.

For the format of the report the suggestion of Daya to liase with consultant/client is normaly used.

BR
JMFrade
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Wed, 2006-04-19 05:51
#6
Dayanidhi Dhandapany
User offline. Last seen 3 years 48 weeks ago. Offline
Joined: 18 Mar 2003
Posts: 470
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You can check with your contractual requirement for preparation of Monthly Payment Reports, if nothing can be found about the details of it, liaise with the consultant for the format.
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