Arrow Energy (Australia)

Upstream Domestic Project Services, Dalby

June 2013- Present

 Position          On-Site Project Control

•  Develop and manage schedules and budgets for specific scopes of work. Develop and maintain project and construction- specific site project controls practice and work procedures.
• Oversee and monitor contractor project controls for assigned scope of work. Monitor contractor compliance on assigned projects and provide feedback to construction superintendent/ supervisors.  Monitor and control construction activities from various contractors.
• Manage and verify contractor site progress claims and variations; assess impact of variations and develop relevant recommendations.
• Develop and maintain specific project controls reports: scheduling and cost control tracking sheets and reports for site construction programmes, manage associated project controls documentation.
• Shared responsibility for developing and managing project wide master schedule (Primavera).

 Fluor Australia Pty Ltd,

Santos GLNG Upstream Project-Wellpad Group, Fairview /Roma

 August 2012- May 2013

 Position           On-Site Project Planner  

• Regular liaison with construction superintendents and supervisors to obtain firm definitions of construction work packages and resources as reporting and scheduling inputs.
• Daily liaison with construction superintendents and supervisors on work completion, materials consumption and look-aheads to maintain accurate and up-to-date reporting data.
• Generate daily and weekly work plans for construction teams to align work packages against manpower, equipment and materials resources.
• Assist construction superintendants with scheduling of deliveries of equipment and materials to site.
• Resource planning using Primavera 6 (8.1).
• Report resources status and any actual or projected shortfalls to project managers.
• Provide a schedule analysis of the work packages.
• Monitor milestones and potential schedule clashes.
• Develop mitigation strategies to manage work scope gaps.
• Assist the Project Controls team in the preparation of weekly and monthly reports.
• Run sensitivity analysis of credible changes to Schedule; identify impact on overall system completion activities.
• Participate in discussions to determine times for project major milestones such us project approval, site access and commissioning dates.
• Develop project outage plan and negotiate time and duration with commissioning engineers.
• Assist Project Managers in developing and monitoring project risk plans.
• Analyse project’s conflicting activities and advise on required re-assignment of resources.

Transport and Main Roads,         Metropolitan Region,                 Brisbane, Qld

 March 2008 – August 2012

 Position             Project Support Coordinator (Costing)

• Within any particular business program, eg. Construction, work with all the involved project managers to reconcile all the separate budget requirements for the program duration eg  4 years.
• Allocate the funds from bulk funding to multiple project budgets – typical bulk funding up to $150 million
• Generate project specific and overview reports  to analyse actual expenditure against planned for all the individual budgets and the bulk funds, identify and develop correction strategies for any variances (using Primavera P6 or Financial Management Reporting System)
• Continual monitoring of project financial situation through project duration (ensure that funding is sufficient to avoid delays or other problems with contracts)
• Assist project managers in engagement of sub-contractors to ensure that that correct procurement procedures are followed, that correct documentation is used, that all approvals are in place and that all activities comply with rules of governance.
• Support project managers in preparation of purchase order support documentation, track expenditure against purchase order, check and verify invoices and payments.
• On monthly basis run ’Validation Report’ from financial system ( Projman) to be sure that all projects have been forecast and validated, assist project managers with gathering correct documents to support  an accrual amount if needed.
• Preparation of Monthly Position Statements for the Business Programs for Manager review.
• Collate updated information on project summary reports
• Identify, analyse and provide creative solutions to problems and liaise and communicate effectively with district management, engineers, technical officer and all support staff as required.  

 Position       Project Support Coordinator (Finance)

•  Preparation of financial approval documentation for submission
• Assistance to departmental office in the processing of financial approvals documentation, including cost variation explanations
• Data integrity activities in the RIPA suite of databases to ensure accuracy, consistency and compliance   
• Creation of new projects in Projman and in RIP Live
• Closing Projects in Projman and SAP, including contracts
• Q leave notifications, final costs, review and monitoring
• Preparation of the Accrual Journal
• Preparation of Monthly Progressive Expenditure Report through RIPA REF module
• Preparation of Monthly Position Statement through RIPA PEF module
• Monitoring the financial position of projects and provide early warnings to management of any deviations beyond predetermined limits.
• Financial monitoring to ensure only correct charges are being debited to projects.
• Analysis of financial data and make recommendations for business and budget related decisions.
• Financial transactions reconciliation and costing using various department packages including SAP R/3 for financial transaction reconciliation.
• Financial reporting to enable accurate project tracking and to indicate the overall financial position of various projects.
• Preparation of financial documentation (for example, Journals & Goods Receipts, internal and external invoices
• Requisition and monitoring of the supply of Goods and Services to ensure workflows are uninterrupted (justify if necessary)
• Administrative/Costing support for project managers and local managers 
• Provision of support, advice and expertise on costing and other financial matters to project team members.

 Position          Project Support Coordinator (Planning/Scheduling)

•  Determine project WBS structure, activities, dependencies, milestones, produce the preliminary project schedule that then are verified and approved by the Project Managers.
• Review, analyse and advise on schedules data, update the project progress, monitor time changes and reporting to Project Managers on task slippages, critical path, issues and risks.
• Discussing and determine time for project major milestones such as project         approval.
• Assign/ Remove  project codes in the project management tool Primavera P6
• Create layouts and filters to meet Project Managers reporting requirements.
• Create and maintain a baseline.
• Coordinate and ensure accuracy of program variations
• Produce Business Program Reports
• Monitor forecasting for completeness and accuracy at the end of each month 
• Provide support and guidance to Project Managers on effective use of corporate system tools (for example assist project managers in the preparation of financial approvals for contracts)
• Keep project managers up to date on what the monthly reporting requirements are
• Training staff in program support activities
• Participate in the development of process mapping and new work instructions