Expediting Coordinator

POSE – Post Order Services

Managing and coordinating all aspects of designated engagement projects

Assisting the Project Manager and Superintendent, where applicable, in the day to day duties of a project’s administration

Acting as a liaison with subcontractors in expediting drawings and related information

Maintaining accurate and up-to-date logs (Vendor/Subcontractor, Purchase, Owner etc.), tracking responses and advising the Project team accordingly

Monitoring contract work, ensuring compliance with company standards, procedures, specifications and codes

Proactively coordinating projects and acting as central point of contact for the project team including client, facilitators, director, and project assistants

Identifying, developing and maintaining stakeholder relationships

Creating, writing and coordinating professional & accurate timely reports

Monitoring project deliverables and time-lines andattending events and making recommendations

Notifying the Project team when issues arise, and taking corrective actions, as and when required.

Organizing, leading and facilitating project – related meetings. Including the creation of agendas and preparation of materials.

Documenting activities and developing feedback report to communicate project findings and activities to all concerned

Maintaining positive relationships with all customers and assisting them with issues or concerns

Implementing the agreed action plan to the agreed standards and deadlines

Actively managing project contracts to ensure projects are delivered within time and Contributing to team / organizational work.

Maintaining and updating data, site and project status in multiple databases (SAP) for tracking and reporting.

Assisting project manager and team members with daily tasks including client reporting and communications.

Processing and tracking of services and reports, including check requests / invoice payment requests, and P.O. requests.

Implementing and executing the Expediting plan to ensure that consistent and timely engineering / fabrication / assembly milestones were realized.

Active participation in pre-award and clarification meetings with vendors.

Liaising between the Engineering department and suppliers to ensure that technical issues were satisfactorily resolved in a timely fashion

Responsible for initiating and conducting vendor shop visits