Dear Friends,
Further to our earlier messages and in response to the great interest and feedback from our planning members, we have been asked to send out another update. Please find it below and we trust you find it useful (if you do, tell us, if you don't, then please also tell us!)...
That's all from us...
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Shutdowns and turnarounds are far from an oil and gas company's favourite task.
TAR events cost money and time - the enemies of profit in a 24/7 business world.
We have isolated four of the biggest challenges in the turnaround manager's day-to-day job, and how they can be managed for success with the use of bespoke software.
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The management of work scope within a shutdown is often one of the most problematic aspects of any event. Typically, we find that asset owners and their contractors have to deal with sizable variations in scope, principally due to the lack of detail recorded in the pre-event planning phase.
In terms of the mechanics of creating the scope, iPlan2 allows users to adopt a thorough approach to work scoping through the library of templates of typical jobs for different equipment types. iPlan2 users can import their entire work list and attach a typical job sheet from the library to each piece of equipment. This typical job sheet will then be taken on site for evaluation and refinement (via iPlan2 Mobile). Thorough analysis of over 250 Shutdowns using iPlan2, has shown us that refining job templates reduces the risk of missing the key steps of a job and is far quicker than creating brand new job work packs from scratch.
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The key to an efficient and profitable working relationship for both asset owners and their contractors is through transparency of information AND both parties sharing a single event knowledge base.
iPlan2 is a cloud-based solution - a sandbox sitting between the client and contractors IT networks, able to interact with these networks but physically independent of them. This instantly overcomes the issue faced by the asset owners IT policies and procedures, as it is no longer necessary to grant contractors access to the clients domain to share the same event knowledge base.
iPlan2 has been designed with the 'partnership working' approach that asset owners and contractors desire in mind.
The Management Dashboard clearly shows event progress, which is available to both parties. It also includes a transparent work approval process which logs reviews, comments and job sign-off within the event.
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Assessing the readiness of an event is crucial to its success, nothing should be overlooked. It may seem like a simple process, but an in-depth check list WILL help determine absolute readiness for an event
to begin.
Of course, check lists demonstrate varying levels of effectiveness. Because there are so many facets to consider and check, it is
important to adopt a solution which allows flexibility; users should be able to segment the information relevant to their areas of concern (scaffolds, for example) as well as having the option to view the overall 'top-level' picture. This should be showcased in a clear, concise and most importantly accurate way.
As well as providing the aforementioned checklist procedures iPlan2 offers a useful forecasting tool which informs shutdown planners of projected completion dates (or 'readiness'), based on the current rate of job input. If you are not inputting data at a rate quick enough for the size of your event, it will tell you so.
In addition iPlan2 also calculates the associated budget for this. As well as providing budget status for the current event, it gives Planners insight into future events - they know in advance what the current Shutdown will cost them, which helps forecast available funds for future events.
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A consistent estimation platform and a transparent work approval system are the key to effective cost control.
For example following predefined and prescribed Norms ensures a consistent approach is taken when estimating costs. They offer a solid foundation on which to develop cost estimation exercises, as well as providing a means to standardise estimation.
In iPlan2, there is an open book approach for cost submission, approval and reporting of all direct and indirect costs. When a job has been scoped, it can be sent to the responsible person to be approved, reviewed or declined. This work approval process is accompanied by an audit trail visible to both the Client and the Contractor, eliminating debate on whether work was approved and at what cost.
iPlan2 is a winning combination of cutting-edge IT technology and proven industry workflow, aiding the management of all forms of Asset Maintenance. iPlan2 understands Oil, Gas, Power & Chemical industry maintenance. It has been developed 'practically' to ensure it complements Shutdown & Maintenance professionals' roles and responsibilities.
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